Privacy Policy

Swingapp series (the “Apps”) simplify your life managements by filtering and prioritizing, messages, calendar events and people most relevant to you, and reminding you to prevent missing schedule or forgetting appointments, integrating information and delivering your high-interest news. The Apps aims to offer efficient life management and qualified contents.

This notice provides highlights of the full Privacy Policy, which describes how and when BHI Inc., the company that develops and provides the Apps, collects, uses and shares your information when you use our Services. BHI Inc. receives your information through our various websites, APIs, email notifications, applications, and buttons, and from our partners and other third parties. For example, you may send us information about your contacts or location, when you visit our website, access or use the Apps. When using any of our Services you consent to the collection, transfer, manipulation, storage, disclosure and other uses of your information as described in our Privacy Policy. Irrespective of which country you reside in or supply information from, you authorize BHI Inc. to use your information in Japan and any other country where BHI Inc. operates.

If you have any questions or comments about our Privacy Policy, please contact us at info@swingmail.co.

Privacy Policy

BHI Inc. (the “Company”) sets forth this Privacy Policy (this “Policy”) with regard to the treatment of user information, including but not limited to personal information, during the performance of services provided by the Company (the “Services”), as follows;

1. User’s Information to be Collected and Method of Collection

For purposes of this Policy, “User’s Information” means information that identifies users, history of actions on communication services and other information created or accumulated in relation to user or users devices, which shall be collected by the Company pursuant to this Policy.

User’s Information collected by the Company includes the following and may be transferred under encryption to and safely stored in servers under the Company’s management for purposes outlined in Section 2.

(1) Information provided by the user and external service providers, upon their permissions, includes:

  • * User’s name
  • * User’s e-mail address
  • * User’s information registered in external services such as iCloud (iCloud mail, iCloud calendar or Reminder), Google (Gmail, Google Calendar, Google Tasks), Yahoo.com, Outlook, other IMAP based third party e-mail services and Twitter (nickname, phone number, e-mail address, time zone, etc.)
  • * User’s contact list (nickname, phone number, e-mail address, etc.), such as:

    - Mobile phone contact list;
    - iCloud contact list;
    - Google contact list;
    - Yahoo contact list;
    - Outlook contact list;
    - IMAP based contact list;
    - Twitter following & follower list

  • * Message history and messaging contact list, such as:

    - iCloud mail;
    - Gmail & Google Talk;
    - Outlook mail;
    - Yahoo.com mail;
    - IMAP based third party e-mail services;
    - Twitter direct message

  • * Calendar and schedule information recorded in iCloud Calendar, Google Calendar, Yahoo Calendar, Outlook Calendar, Facebook Calendar and other Caldav based third party services.
  • * Mobile phone call history and contact list
  • * User’s geo-location information
  • * The Services may require linking with external services which will enhance convenience of the Apps such as iCloud (iCloud mail, iCloud calendar, Reminder), Google (Gmail, Google Calendar, Google Tasks), and Yahoo.com, Outlook, Twitter, Facebook or other third party IMAP/Caldav services.

(2) The Services will automatically collect following user’s information for the following purpose.

  • * Cookies
    For the purpose of improving user experience of the Services, the user’s cookies may be collected in order to understand the number of visits to the Services and how the Services are used.
  • * Device Information
    The Company may collect user’s device information such as OS, UID, UDID, device name, etc. for the purpose of making sure a proper usage of the Services by the user and preventing inappropriate usage of the user account by a third party.

2. Proper Acquisition

  1. 2.1 The Company shall acquire personal information by a proper means, and shall not acquire it by a deception or other wrongful means.
  2. 2.2 The Company shall not acquire special care-required personal information (as defined in Paragraph 3 of Article 2 of the Act on the Protection of Personal Information (the “Act”)) without the prior consent of the user except in cases set forth in Paragraph 2 of Article 17 of the Act.

3. Purpose of Use

The User’s Information may be used for the following purposes:

  1. (1) Provision, maintenance, protection, and improvement of the Services, including but not limited to acceptance of registration for the Services, identification of individuals and computation of use fees;
  2. (2) Providing more practical and satisfying contents, information by eliminating information which is impractical and less relevant to the users.
  3. (3) Making statistic data regarding use of the Services;
  4. (4) Guidance or response to inquiries relating to the Services;
  5. (5) Addressing a violation of rules, regulations or policies relating to the Services (the “Rules”);
  6. (6) Notice of any modification to the Rules; and
  7. (7) Other purposes incidental to the foregoing.

4. Provision of Personal Information to Third Parties

  1. 4.1 Unless required by the Act or other applicable laws and regulations, the Company shall not provide to any third party personal information contained in the User’s Information without the prior consent of the user, unless:
    1. (1) The Company authorizes such third party to handle the personal information in whole or in part to the extent necessary to accomplish the purpose of the Services;
    2. (2) The personal information is provided through a business transfer by way of merger or other similar transactions;
    3. (3) The Company is required to cooperate with state or local governmental organizations or their agents to perform their duties or obligations pursuant to applicable laws and regulations, and such performance is likely to be precluded if the consent of the user must be obtained; and
  2. 4.2 When the Company provides personal information to a third party in accordance with the provisions of Article 25 of the Act, the Company shall make and keep a record of the provision.
  3. 4.3 When the Company receives the provision of personal information from a third party, the Company shall make confirmation required by Article 26 of the Act and make and keep a record of the confirmation.
  4. 4.4 In addition to the foregoing, the Company may share or disclose your non-private, aggregated, or otherwise non-personal information, such as the number of users who clicked on a particular link (even if only one did).

5. Disclosure of Personal Information

Upon request from the user to disclose its personal information under the Act, the Company shall, without delay, disclose to the user such information after confirming its identity (or notify it of the non-existence of such personal information), to the extent required to do so pursuant to the Act and other applicable laws and regulations.

6. Correction and Suspension of Use of Personal Information

  1. 6.1 If the Company is required by the user to (1) correct the content of personal information under the Act because such information is false, or (2) suspend use of personal information because such information is being handled beyond the scope of the purpose of the use previously made public, or has been collected in a fraudulent or otherwise illicit manner, then the Company shall, without delay, conduct an appropriate investigation after confirming the requesting party’s identity, and based upon the results, correct the content or suspend the use of such personal information, and notify the party to that effect. The user shall also be notified of any determination, if applicable, not to correct or suspend the use of such information, together with the justification for such determination.
  2. 6.2 In the event that the Company is required by the user to delete its personal information and has determined that it is necessary to accept such request, the Company shall delete such personal information confirming the requesting party’s identity and shall notify the party to that effect.
  3. 6.3 Should the Company not be obligated to correct, or suspend use of, information pursuant to the Act and other applicable laws and regulations, the preceding paragraphs shall not apply.

The data created under the parent login can be carried across apps and device if you login using the parent account. If you login using another account, you create a new account and previous data can not be carried across to the new account.
In this application the account is created using the credentials provided at first login. Data associated with this account can not be linked with data for another account, which was created with different initial credentials. Linking data of multiple addresses requires you to link the addresses within the application under a single account.

7. Handling of Anonymously Processed Information

  1. 7.1 When the Company produces Anonymously Processed Information, the Company processes personal information in accordance with standards prescribed by the rules of the Personal Information Protection Commission. The "Anonymously Processed Information" means the information as defined in Paragraph 9 of Article 2 of the Act which is limited to those constituting Anonymously Processed Information database etc. as defined in Paragraph 10 of Article 2 of the Act.
  2. 7.2 When the Company produces Anonymously Processed Information, the Company takes action for the security control of such information in accordance with standards prescribed by rules of the Personal Information.
  3. 7.3 When the Company produces Anonymously Processed Information, the Company discloses to the public the categories of information relating to an individual contained in the Anonymously Processed Information pursuant to rules of the Personal Information Protection Commission.
  4. 7.4 When the Company provides the Anonymously Processed Information (including Anonymously Processed Information produced by the Company and provided by third parties. The same shall apply hereinafter except as otherwise provided for in the Privacy Policy) to a third party, the Company discloses to the public the categories of information concerning an individual contained in Anonymously Processed Information to be provided to a third party and its providing method, and states to the third party explicitly to the effect that the information being provided is Anonymously Processed Information in advance pursuant to rules of the Personal Information Protection Commission.
  5. 7.5 In handling Anonymously Processed Information, the Company shall, in order to identify a user concerned with personal information used to produce the Anonymously Processed Information, neither (i) collate the Anonymously Processed Information with other information, nor (ii) acquire information relating to those descriptions etc. or individual identification codes deleted from the personal information and information relating to a processing method carried out pursuant to the provisions of Paragraph 1 of Article 36 of the Act in connection with Anonymously Processed Information provided by third parties.
  6. 7.6 The Company shall make efforts to (i) take necessary and appropriate measures for the security control of Anonymously Processed Information and necessary action to ensure the proper handling of Anonymously Processed Information such as dealing with a complaint about the handling of Anonymously Processed Information, and (ii) to disclose to the public the contents of such measures.

8. Deleting Your Personal Information and Account transfers to new devices

Users can also permanently delete their account. A user account can be deleted by going to the settings tab on the application and pressing the Delete Account button. Users should use caution when deleting their account. Account deletion is not reversible and all of the data associated with the deleted user account will be deleted from our servers immediately.
When you use the apps on a new device you can use your existing account. You must login using the parent account you entered when you first started using the apps. If you use another account the apps will not transfer your data, but will create a new account for you.

9. Inquiries

Any suggestions, questions, complaints, or other inquiries on the handling of the User’s Information must be submitted by email to: info[at]swigmail.co

10. User’s Information Security and Protection

The Company uses reasonable physical, electronic, and administrative safeguards to protect the information it collects from loss, misuse and unauthorized access, disclosure, alteration, destruction, and to ensure that the information it processes is reliable for its intended use, accurate, complete, and current to the extent necessary for the purposes for which it uses the information. Unfortunately, no data transmission or storage system can be guaranteed to be 100% secure. Users who believe that their interaction with the Services is no longer secure should contact the Company immediately.

11. Our Policy Towards Children

Our Services are not directed to persons under 13. If you become aware that your child has provided us with Personal Information without your consent, please contact us at info@swingmail.co. We do not knowingly collect Personal Information from children under 13. If we become aware that a child under 13 has provided us with Personal Information, we take steps to remove such information and terminate the child’s account.

12. Our Response to Do-Not-Track Signals

Because we want to improve our Services by better understanding your experience, we do not change our behavior based on a web browser's Do Not Track signal.

13. Procedure to Amend this Privacy Policy

The Company shall from time to time review how the User’s Information is being handled, and use its best efforts to continuously improve the operation, and make such modifications to this Privacy Policy as may be necessary. The most current version of the Privacy Policy will govern the Company’s use of User’s Information and will always be available at https://swingmail.co/privacy/. If we make a change to this policy that, in our sole discretion, is material, we will attempt to notify you via email to the email address associated with your account on the Services and by placing a prominent notice on the Services for the 30 days preceding the effective date of such change. For modifications to the Services that require your consent, such consent will be obtained subject to the procedures as separately established by the Company. By continuing to access or use the Services after those changes become effective, you agree to be bound by the revised Privacy Policy.

14. Miscellaneous

Irrespective of which country you reside in or supply information from, you authorize BHI to use your information in the United States, Japan, and any other country where BHI operates. Thoughts or questions about this Privacy Policy? Please let us know: info@swingmail.co.

Updated on: June 9, 2017
Updated on: February 16, 2017
Updated on: October 20, 2016
Updated on: February 18, 2016
Updated on: December 14, 2015